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Constitution of the Association of Higher Education and Disability (AHEAD) in New England

ARTICLE I NAME

The name of this organization shall be: ASSOCIATION OF HIGHER EDUCATION AND DISABILITY in NEW ENGLAND also to be known as AHEAD IN NEW ENGLAND.

ARTICLE II DEFINITION

For the purposes of this constitution, the term "a person with a disability" shall be defined as any person who (a) has a physical or mental characteristic which may in specific situations substantially affect one or more of such person's life activities, (b) has a record of such characteristic, or (c) is regarded as having such characteristic.

ARTICLE III PURPOSE

The purpose of AHEAD in NEW ENGLAND (herein after referred to as the Association) shall be to:

  1. Promote the equal rights and opportunities of students with disabilities in postsecondary education.
  2. Promote coordination between agencies working with postsecondary students with disabilities.
  3. Encourage and support legislation for the benefit of postsecondary students with disabilities.
  4. Provide a vehicle which will strengthen the professionalism, expertise, and competency of personnel working with postsecondary students with disabilities through:
    1. Encouraging the development and expansion of a communications network primarily for those people professionally involved in programs for students with disabilities.
    2. Developing the capability to make timely and meaningful responses to issues and concerns affecting the educational resources, and environment of students with disabilities.
    3. Serving as a mechanism to facilitate the collection, evaluation, and dissemination of information for persons professionally involved in programs for students with disabilities.
    4. Promoting research, evaluation, programmatic and fiscal planning, and training for members of the Association to educate the public and public officials to the concerns of postsecondary students with disabilities.
    5. Explore areas of qualifications of persons working with students with disabilities on postsecondary campuses and promote the professional status and recognition of such persons.

ARTICLE IV MEMBERSHIP

Sections 1. Individual Membership

Individual members shall be those persons who are directly engaged in the administration, the provision of services, of the general operation of programs designed to provide services which will enhance postsecondary educational opportunities for students with disabilities.

ARTICLE V MEETINGS OF THE MEMBERSHIP

Section 1. Annual Meetings

Annual Meetings of the Members shall be held at the end of the Fiscal Year, no later than June 10th, for the purpose of electing officers of the organization and for the transaction of such other business as may come before the meeting.

Section 2. Quorum

The presence of 15% of voting members shall constitute a quorum at such meeting. If a quorom is not present, a majority of those present may adjourn the meeting.

ARTICLE VI OFFICERS OF THE ASSOCIATION

Section 1. Officers and Terms of Office

  1. The officers of the Association shall be the President, the President-Elect, the Treasurer, and the Secretary.
  2. All officers shall be elected at large from the active members of the Association.
  3. The term of office of any elected officer of the Association shall be for a period of one (1) year, except for the Treasurer who shall serve for a period of two (2) years, and shall begin at the final annual meeting of the Association.
  4. Upon completion of the term as President-Elect, such person shall become President of the Association and shall serve until a successor is qualified.
  5. In the event of a vacancy in the office of President, the President-Elect shall assume the duties of President, without prejudice to his/her ensuing term of office. All other vacancies shall be filled as they occur, in the method of the original.

Section 2. Duties of Officers

  1. The President shall preside at all meetings of the Association and perform such other duties as pertain to that office. The President shall be the Chairperson of the Executive Council and shall be an ex officio member of all committees. The President shall appoint the Chairperson of committees subject to the approval of the elected officers. The President shall submit an annual report to the Association.
  2. The President-Elect shall, in the absence of the President, perform all of the duties of the President with the same authority afforded to the President. The President-Elect shall be the Association's Standing Committees Coordinator and, in such a capacity, shall coordinate and assist as appropriate the functions of all Standing Committees as directed by the President.
  3. The Secretary shall be responsible for recording the proceedings of all meetings of the Association and the Executive Council, and shall conduct the correspondence of the Association.
  4. The Treasurer shall be responsible for receiving and disbursing all monies of the Association under policies approved by the Association. She/he shall keep adequate and appropriate records of such receipts and disbursements. The Treasurer shall perform the duties customary to the office and such additional duties as may be directed by the Association. The Treasurer shall submit regular reports to the Executive Council and an annual report to the Association.

Section 3. The Executive Council

  1. The Executive Council shall be comprised of the elected officers and the chairpersons of each standing committee. The immediate past President shall serve as an ex officio member of the Executive Council.
  2. The Executive Council shall have full authority to conduct the affairs of the Association during the interim period between meetings. Such authority must remain within the provisions of the constitution and not conflict with decision, actions, or policies established by the Association.

ARTICLE VII NOMINATION AND ELECTIONS

Section 1. Nomination Procedures

The President shall appoint a Nomination and Election Committee as a special committee to develop a slate of candidates for each elected position as prescribed in Article V, Section 1, a. All members will receive written notification of this slate of candidates at least thirty (30) days in advance of the final yearly Association meeting to be held no later than June 10. Absentee ballots may be competed and returned by mail. Elections will be held at the final annual meeting. The newly elected officers shall be installed at the end of the final annual meeting.

Section 2. Election Process

The Nomination and Election Committee shall conduct the election by written ballot, at the final annual meeting. A total of 20% of the membership must participate in the vote by absentee or at annual meeting for the election to be valid. A majority total of votes cast will determine the winners. The Nominating Committee will be responsible for the tallying of the election votes.

Section 3. Election Procedures

The Nomination and Election Committee shall be responsible for establishing the election procedures within the guidelines of the constitution and subject to the approval of the Executive Council.

Section 4. Mail Voting - Elections

If for any reason an annual meeting fails to elect officers by Absentee Ballot and by Ballots filed at the meeting, another election will be conducted by mail in such a manner as the Board of Directors shall determine.

ARTICLE VIII FINANCE

Section 1 Fiscal Year

The fiscal year of the Association shall be from July 1 to June 30.

Section 2. Income

Income shall be derived from membership dues and such other sources as the Executive Council may approve within the guidelines set by the IRS for non-profit organizations.

Section 3. Membership Fees

Dues shall be assessed and collected is such amount and in such manner as may be prescribed by the Association. Any proposal to change the dues of the Association shall be circulated in writing to all members as least thirty (30) days before the vote is to be cast at an Association meeting.

Section 4. Year End

The books of the Association shall be audited at the conclusion of each fiscal year in a manner prescribed by the Executive Council.

ARTICLE IX COMMITTEES

Section 1. Appointment of Committees

The President shall name such standing and special committees as may be needed to conduct the activities of the Association.

Section 2. Standing Committees

The Association shall have the following standing committees:

  1. Membership: The Membership Committee will be responsible for actively promoting membership in the Association, as well as determining member eligibility as defined in Article IV, section 1.
  2. Program Committee: The Program Committee will be responsible for developing and implementing a program(s) of interest to the members of the Association at each planned and duly called meeting of the Association.
  3. Legislative Committee: The Legislative Committee will be responsible for serving as a mechanism for participating in legislative initiatives on behalf of the interests of the Association.

Section 3. Special Committees

The President and/or the Executive Council may establish special committees as necessary. Such committees will operate within the purposes and philosophy of the Association, shall be specifically charged, and shall automatically be dismissed upon completion of their task.

Section 4. Reports

Each Committee shall make an annual written report of its activities and status to the Executive Council on or before the date of the final annual meeting, and shall report at other times as requested by the President of the Executive Council.

ARTICLE X RULES OF ORDER

Section 1. Robert's Rules of Order Revised

This text (Revised by Darwin Patnode, PhD. Berkley Books 1989) shall be the parliamentary authority for all proceedings of the Association unless otherwise specified in the constitution.

ARTICLE XI CONSTITUTIONAL AMENDMENTS

Section 1.

This constitution may be amended at a duly called meeting of the Association whereby an affirmative vote is cast by two-thirds of the voting members present, or by mail as set forth below.

Section 2. Mail Voting - Amendments to the Constitution

Where a mail vote is sought for amendment of this Constitution, approval of any amendment shall be by two-thirds majority of those responding, provided that at least 20% of the members shall cast a vote.

ARTICLE XII IMPLEMENTATION

This Constitution shall be implemented and go into effect immediately by two-thirds of the voting members present at a duly called meeting of the Association.

ARTICLE XIII DISSOLUTION CLAUSE

Upon the dissolution of the Association, the Executive Council shall, after paying or making provision for the payment of all the liabilities of the Association, dispose of all of the assets of the association, exclusively for the purposes of the association in such manner, or to such organization or organizations organized and operated exclusively for the charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c) (3) of the Internal Revenue code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Executive Council shall determine. Any such assets not so disposed shall be disposed of by the Court of Common Pleas of the country in which the principal office of the Association is then located, exclusively for such purposes or to such organization of organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

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